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School Science Fair Committees
Any successful science fair requires the help of many volunteers. Here's a list of committees you might want to enlist, along with their responsibilities.
- Registration And Check-In Committee
Designs registration form; receives projects into display area; checks size requirements and safety considerations; assigns numbers to teachers to place on student projects; generates a list of projects by titles and names of students; coordinates school's involvement in the next level of competition.
- Judges Committee
Obtains and notifies judges; builds a database of judges and contact information; familiarizes judges with the judging criteria for the level and school; writes thank-you notes; evaluates the judging process for future improvements; provides judging materials and forms. (We suggest a ratio of one judge per 20 projects.)
- Project Certification Committee (Should include a teacher, an administrator, and a science professional)
Coordinates the Institution Review Board (IRB), which verifies the safety and validity factors for certain projects; develops special forms for projects dealing with vertebrate, human, DNA, and tissue research (check with regional and/or district science fair coordinators for additional information). NOTE: The student's teacher may not sign the IRB form. It must be ensured that no cruelty to animals occurs. All potential physical and psychological risks to human beings should be carefully considered before research begins.
- Publicity Committee
Enlists help from art and computer classes and instructors to make signs and banners to advertise within the building and in the display area; notifies the news media; works with administration to establish a viewing schedule for the total student body.
- Awards Committee
Orders and picks up the awards, trophies, ribbons, and certificates, depending on available funds; plans and implements the award ceremony. NOTE: All students should receive some type of recognition.
- Setup And Takedown Committee
Arranges custodial staff; plans arrangement of tables; rents tables and chairs if necessary; arranges for decorations; labels groups of projects or grade levels; cleans up after the fair.
- Hospitality Committee
Arranges refreshments for judges and other volunteers.
- Scientific Review Committee
Reviews research plans involving vertebrate animals, tissues, or humans in order to ensure that all certification papers have been completed.
Content used by permission from Showboard, Inc.
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