Administration Correspondence Test 1

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  1. Which of the following directives sets forth policy on the Navy Directives Issuance System?

    2. Your answer:
    SECNAVINST 5215.1 series
    BUPERSINST 1710.3 series
    SECNAVINST 5216.5 series
    SECNAVINST 5212.5 series

  2. Which of the following directives is the Navy and Marine Corps Awards Manual?

    3. Your answer:
    SECNAVINST 1650.1 series
    SECNAVINST 1560.1 series
    BUPERSINST 1560.1 series
    SECNAVINST 5216.50 series

  3. A routine end of tour award is an integral part of the awards system.

    4. Your answer:
    TrueFalse

  4. U. S. Naval Academy Midshipmen are eligible to qualify for naval awards.

    5. Your answer:
    TrueFalse

  5. Which of the following awards may NOT be awarded to foreign national personnel?

    6. Your answer:
    Medal of Honor
    Purple Heart
    Combat Action Ribbon
    All of the above

  6. Which of the following forms is the Personal Awards Recommendation?

    7. Your answer:
    OPNAV 1650/9
    NAVPERS 1650/1
    OPNAV 1650/1
    OPNAV 1650/3

  7. What appendix to Chapter 1 of the Navy and Marine Corps Awards Manual lists the precedence of awards?

    8. Your answer:
    A
    B
    C
    D

  8. Which of the following awards is NOT a Military Decoration?

    9. Your answer:
    Good Conduct Medal
    Combat Action Ribbon
    Navy Achievement Medal
    Navy and Marine Corps Medal

  9. Which of the following directives is the Department of the Navy Correspondence Manual?

    10. Your answer:
    SECNAVINST 5216.5 series
    SECNAVINST 5210.11 series
    OPNAVINST 5215.1 series
    SECNAVINST 5215.1 series

  10. Window envelopes should not be used in which of the following cases?

    11. Your answer:
    When the addressee is a high level official
    When the letter is classified
    When the letter is of a personal nature
    All of the above

  11. You may NEVER use pencil to designate a page as an enclosure.

    12. Your answer:
    TrueFalse

  12. Number ONLY second and later pages of each enclosure as required.

    13. Your answer:
    TrueFalse

  13. What is the maximum number of lines for an official mail address?

    14. Your answer:
    4
    5
    6
    unlimited and as required

  14. Who is responsible for screening incoming correspondence?

    15. Your answer:
    Administration Supervisor/LCPO/LPO
    Correspondence Manager
    Admin Officer
    Executive Officer

  15. Who is responsible to ensure that a Correspondence Manager is designated?

    16. Your answer:
    Administration LCPO
    Administrative Officer
    Executive officer
    Commanding Officer

  16. What is the preferred method of communication when official correspondence is unneccessary?

    17. Your answer:
    e-mail
    Facsimilie Machine (FAX)
    conversation in person or via telephone
    Naval Speedletter

  17. What is the normal timeframe for an answer to be drafted to routine correspondence with no required action date?

    18. Your answer:
    10 calendar days
    10 working days
    5 calendar days
    None of the above

  18. Where is "Department of the Navy" centered on Naval letterhead?

    19. Your answer:
    3 lines from top of page
    4 lines from top of page
    5 lines from top of page
    None of the above

  19. Which of the below examples is the correct method of expressing dates in the text of a naval letter?

    20. Your answer:
    1/1/1998
    1 January 1998
    January 1, 1998
    1 Jan 1998

  20. What directive provides guidance on the Freedom of Information Act (FOIA)?

    21. Your answer:
    OPNAVINST 1770.3
    SECNAVINST 5270.3
    BUPERSINST 1000.3
    SECNAVINST 5720.42

  21. How many parts make up the Identification Symbols of a standard letter?

    22. Your answer:
    3
    4
    5
    2

  22. NEVER use "For Official Use Only" as a classification to protect National Security.

    23. Your answer:
    TrueFalse

  23. Command letterhead may be used for memorandums if direct liason with individuals outside of an activity is authorized.

    24. Your answer:
    TrueFalse

  24. What directive sets forth guidance on the maintenance, use and disposition of Naval records?

    25. Your answer:
    SECNAVINST 5213.10 series
    BUPERSINST 5213.10 series
    SECNAVINST 5215.1 series
    SECNAVINST 5212.5

  25. What article of U. S. Navy Regulations forbids any person without proper authority to withdraw, destroy or withold official records?

    26. Your answer:
    Article 1127
    Article 1172
    Article 18
    Article 14

  26. What directive sets forth policy for the destruction of classified matter and the safeguarding of security information in the Department of the Navy?

    27. Your answer:
    SECNAVINST 5510.1 series
    SECNAVINST 5212.5 series
    OPNAVINST 5212.5 series
    OPNAVINST 5510.1 series

  27. Federal Records Center approval is required BEFORE records can be shipped to the FRC.

    28. Your answer:
    TrueFalse

  28. What form is the Records Transmittal and Receipt?

    29. Your answer:
    SF 135
    OF 130
    SF 130
    SECNAV Form 5200

  29. What is the Department of the Navy instruction on Standard Subject Identification Codes?

    30. Your answer:
    SECNAVINST 5212.5 series
    SECNAVINST 5210.11 series
    SECNAVINST 5215.10 series
    SECNAVINST 5210.11 series

  30. Which of the following Standard Subject Identification Codes is NOT used by Naval or Marine Corps activities?

    31. Your answer:
    16000-16999
    13000-13999
    6000-6999
    None of the above

  31. What form is used as a "Charge Out" slip to keep track of documents removed from the file?

    32. Your answer:
    Optional Form 23
    Optional Form 24
    Optional Form 25
    All of the above

  32. File copies should include background material including early drafts of correspondence when possible.

    33. Your answer:
    TrueFalse

  33. Which of the below SSIC Major Groups contains correspondence relating to General Material?

    34. Your answer:
    10000-19999
    1000-1999
    9000-9999
    12000-12999

  34. What form is used as a cross reference locator for documents that concern more than one subject?

    35. Your answer:
    Optional Form 21
    Optional Form 22
    Optional Form 23
    Standard Form 23

  35. What directive sets forth guidance on the destruction or transfer of official records to a FRC - Federal records Center?

    36. Your answer:
    SECNAVINST 5210.11 series
    SECNAVINST 5216.12 series
    OPNAVINST 5216.12 series
    SECNAVINST 5212.5 series

  36. Which of the following SSIC's is an example of a primary subject group?

    37. Your answer:
    5000
    400
    5200
    4010

  37. What following SSIC range pertains to promotion and advancement?

    38. Your answer:
    1500-1599
    1100-1199
    1400-1499
    1300-1399

  38. Which of the following SSIC ranges pertains to Classification and Designation?

    39. Your answer:
    1300-1399
    1200-1299
    1000-1099
    1100-1199

  39. You are assmbling a letter that has three different enclosures. Each enclosure has three pages. What should be the page number of the last page of the third enclosure?

    40. Your answer:
    3
    8
    9
    6

  40. To avoid a busy appearance on a letter of condolence, an activity may show all the sender identification symbols on the file copy. What, if anything, should be shown on the outgoing original?

    41. Your answer:
    The date only
    The serial number only
    The date and serial number
    Nothing

  41. Once a numerical code has been deleted from the SSIC index, the number cannot be used for a different narrative subject.

    42. Your answer:
    TrueFalse

  42. What directive sets forth guidance on Naval Invitations?

    43. Your answer:
    OPNAVINST 1710.7 series
    Defense Automated Printing Manual
    SECNAVINST 1710.7 series
    SECNAVINST 5216.5 series

  43. How many types of invitations are there?

    44. Your answer:
    4
    3
    2
    None of the above

  44. How far in advance of the planned activity should formal invitations be mailed?

    45. Your answer:
    2 to 3 weeks
    4 to 6 weeks
    3 to 4 weeks
    6 to 8 weeks

  45. Corps and Service designators as well as retired status are NEVER reflected on invitations extended by or to husband and wife.

    46. Your answer:
    TrueFalse

  46. Which of the following invitation elements is NOT in the correct format?

    47. Your answer:
    "Mr."
    "R.S.V.P."
    "Uniform: Black Tie"
    "from 6:00 to 8:00"

  47. Where on the invitation should appropriate attire be specified?

    48. Your answer:
    bottom right
    bottom center
    bottom left
    in the main body of the invitation

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